Faculty and Workshop Proposal Process

Are you new to NWCEAI? 

You will first need to be approved and set up as an independent contractor through Northwest Creative & Expressive Arts. To do that, please complete the New Facilitator Application.

You will need the following to complete the Facilitator Application Form: 

1. 1. CV or Resume 
   2. Biography & Headshot to be posted on our website
   3. Copy of License/Credentials

Once the Facilitator Application is submitted, you will receive further instructions requesting documentation to get set up as an Independent Contractor and eligible for payment. You will need to complete, 

1. 1. A W-9 Form
   2. NWCEAI Direct Deposit Authorization Form
   3. Facilitator Contract (review & sign)

If there are multiple facilitators, each new facilitator needs to submit a Facilitator Application form.

Once the above is completed, you will be eligible to facilitate approved trainings/workshops at NWCEAI. Please note that the Facilitator setup process can take 1-2 weeks, this may impact the start date of your proposed training/workshop. 

Ready to share your CE training idea? 

First you will need to determine what you will be offering. There are two workshop proposal options: Continuing Education Training Proposal (you meet requirements and are approved to offer CEs to mental health professionals), or a Creative Community Workshop Proposal (you are offering a workshop open to our wider community for personal enrichment!)

Please have the following ready to upload before submitting the Continuing Education Training Proposal Form. 

In a separate document, include the following,

• Workshop Title
• Facilitator(s) Name & Credentials
• Course description (Approx. 300 words or less)
• Course Schedule & Agenda.
  • This is a detailed timed agenda which must include scheduled breaks. Note: CEs are only given during time of instruction (example, if you build in a 30 minute lunch break and two 15 minute breaks those cannot count towards the total course instructional time/earned CEs). 
• Course Assessment & Evaluation Measurements
  • Please list one learning outcome for each continuing education unit (hour) that is being offered. This will be used in the required course evaluation. NWCEAI will create a course evaluation form based on these measurements which will be necessary for attendees to complete in order to receive a CE Certificate. Evaluations are sent if offering CEs or not. 
• A list of materials students will need for the training (if applicable). 

Be prepared with the following information, 

• Location of workshop/program (online or at the NWCEAI studio space)
• Proposed Date(s) & Duration for the workshop. Note: You will need to submit your proposal by the deadline to be included in the review for the following year’s offerings. 
• Any other relevant course documentation you would like to include. This can be a materials list, promotional information/documents, information you would like provided to participants. 
• Review the Guidelines for Continuing Education Approval (below)

Application Guidelines for Continuing Education Approval

Northwest Creative & Expressive Arts Institute (NWCEAI) is a NBCC Approved Continuing Education Provider™, ACEP No. 7014.

NBCC Continuing Education providers must apply and meet certain criteria before being authorized to provide continuing education. In order to meet the criteria, we ask that all prospective facilitators fill out an application for each proposed workshop or training. 

Once the application is submitted, it will be reviewed by the NWCEAI Continuing Education Coordinator. After this review, the applicant will be notified of any changes that might need to be made, or if the proposal is not within the scope of the mission, values, and vision of NWCEAI. 

Please review our Mission, Vision, and Values here, and our DEI Statement before submitting your proposal. 

Guidelines for Offering Continuing Education Units

• The program or course must be relevant and contribute to the advancement, extension, and enhancement of the professional competence of the licensed marriage and family therapist, licensed mental health counselor, or licensed social worker. 
• Workshops or programs that are primarily designed to increase practice income or office efficiency are not eligible for CE credit. 
• The content of a course shall be related to the direct or indirect patient/client care. Such courses shall cover pragmatic aspects of practice (i.e. counseling theory and skills, consultation, insurance risks and benefits, managed care issues, supervision training). Applicants much de-identify or change any identifying information if discussing particular case examples related to the topic during the presentation. 
• The course must meet scope of practice guidelines. The scope of practice definitions for Licensed Mental Health Providers as stated in RCW 12.225.010
  • “Independent clinical social work” means the diagnosis and treatment of emotional and mental disorders based on knowledge of human development, the causation and treatment of psychopathology, psychotherapeutic treatment practices, and social work practice as defined in advanced social work. Treatment modalities include but are not limited to diagnosis and treatment of individuals, couples, families, groups, or organizations.
  • “Marriage and family therapy” means the diagnosis and treatment of mental and emotional disorders, whether cognitive, affective, or behavioral, within the context of relationships, including marriage and family systems. Marriage and family therapy involves the professional application of psychotherapeutic and family systems theories and techniques in the delivery of services to individuals, couples, and families for the purpose of treating such diagnosed nervous and mental disorders. The practice of marriage and family therapy means the rendering of professional marriage and family therapy services to individuals, couples, and families, singly or in groups, whether such services are offered directly to the general public or through organizations, either public or private, for a fee, monetary or otherwise.
  • “Mental health counseling” means the application of principles of human development, learning theory, psychotherapy, group dynamics, and etiology of mental illness and dysfunctional behavior to individuals, couples, families, groups, and organizations, for the purpose of treatment of mental disorders and promoting optimal mental health and functionality. Mental health counseling also includes, but is not limited to, the assessment, diagnosis, and treatment of mental and emotional disorders, as well as the application of a wellness model of mental health.

Ready to share your workshop idea? 

First you will need to determine what you will be offering. There are two workshop proposal options: Continuing Education Training Proposal (you meet requirements and are approved to offer CEs to mental health professionals), or a Creative Community Workshop Proposal (you are offering a workshop open to our wider community for personal enrichment!)

Please have the following ready to upload before submitting the Creative Community Workshop Proposal Form. 

In a separate document, include the following,

• Workshop Title
• Facilitator(s) Name
• Course description (Approx. 300 words or less)
• Course Schedule & Agenda:
  • This is a detailed timed agenda which should include scheduled breaks. 
  • Include the agenda of topics that will be covered. 
  • If there are multiple facilitators, include who is presenting each section
• Course Assessment & Evaluation Measurements
  • Please list one learning outcome for each hour that is being offered. This will be used in the required course evaluation.
  • NWCEAI will create a course evaluation form based on these measurements which will be completed by participants. Evaluations are sent if offering CEs or not. 
• A list of materials students will need for the training (if applicable).

Be prepared with the following information, 

• Location of workshop/program (online or at the NWCEAI studio space)
• Proposed Date & Duration for the workshop. Note: You will need to submit your proposal by the deadline to be included in the review for the following year’s offerings. 
• Any other relevant course documentation you would like to include. This can be promotional information/documents, or information you would like to provide to participants. 

Overview of Process & Your Responsibilities for offering a Training/Workshop at NWCEAI

All facilitators must first be approved as an Independent Contractor at NWCEAI

• Submit Workshop or CE Training Proposal Application (make sure to submit the appropriate form) by the annual submission window 
• Approximately four to five business days prior to workshop offering, 
  • You will be notified by the NWCEAI Executive Administrator with the course roster & zoom link (if applicable). 
  • Please provide any additional information, zoom link, pre-training resources to info@seattlearttherapy.org at time of application.
  • Workshops require at least 5 registrants to move forward, unless otherwise approved by the NWCEAI Executive Director.

• Day of Workshop
  • Record & share attendance on roster spreadsheet provided by the NWCEAI. Note any participants that did not attend -OR- did not attend the entire workshop. 

• After the workshop, 
  • The NWCEAI Executive Administrator will send out evaluations to all participants by the end of the following week. The evaluation form will be open for one month. 
  • Participants who attended the entire workshop, and complete the evaluation form, will receive a CE Certificate within 5 business days of evaluation completion. Non-CE workshop participants will still receive an evaluation form for the standard of feedback. 
  • The facilitator is responsible for submitting an invoice with all requirements listed in the facilitator contract to info@seattlearttherapy.org within 14 days of workshop completion.
    Invoices submitted prior to the last day of the month will be included in the next month’s payroll. For example, if you submit an invoice in October (10/1 – 10/31) you will be included in November’s payroll.

Questions?
info@seattlearttherapy.org